Accessibility Statement

Effective Date: 15/01/2025

1. Introduction

Solemn Ltd is committed to ensuring that our website [insert website URL] and digital services are accessible to all users, including those with disabilities. We strive to provide a seamless, inclusive experience for every visitor, regardless of their abilities, and to comply with applicable accessibility laws, including the Equality Act 2010 and the Web Content Accessibility Guidelines (WCAG) 2.1.

We continuously review and improve our website to enhance usability and accessibility for all.

2. Our Commitment to Accessibility

We aim to ensure that:

Our website is navigable using screen readers and other assistive technologies.
Content is clear, structured, and easy to understand.
Users can navigate without a mouse, using only a keyboard.
Text has sufficient colour contrast and is resizable without loss of functionality.
Videos include captions or transcripts where applicable.
Forms and interactive elements are fully accessible.

3. Accessibility Features

To improve usability for all visitors, our website includes:

Alternative text (alt text) for all images to assist screen reader users.
Keyboard-friendly navigation for individuals unable to use a mouse.
Clear and descriptive headings to improve readability.
Scalable text that allows users to adjust font sizes as needed.
Accessible forms with clear instructions and labels.
Contrast adjustments to enhance visibility for those with low vision.

4. Ongoing Efforts & Improvements

We regularly assess our website’s accessibility and work towards:

Conducting periodic accessibility audits.
Updating content to meet WCAG 2.1 Level AA guidelines.
Implementing user feedback to improve accessibility.

5. Limitations & Alternatives

While we strive to ensure full accessibility, some areas may not yet be fully optimised. If you experience any difficulty accessing information, please contact us via the website form, and we will provide alternative formats or support.

6. Feedback & Contact Information

We welcome feedback on the accessibility of our website. If you encounter any issues or have suggestions for improvement, please reach out to us via the website contact form. We will respond to all accessibility-related inquiries as soon as possible.

7. Compliance Standards

This website aims to conform to:

Web Content Accessibility Guidelines (WCAG) 2.1 Level AA
The Equality Act 2010 (UK accessibility regulations)

We are committed to making our website as accessible as possible and appreciate your feedback in helping us achieve this goal.

Privacy Policy

Effective Date: 15/01/2025

1. Introduction
Solemn Ltd ("we," "our," or "us") is committed to safeguarding your privacy and ensuring that your personal data is processed securely and in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website [insert website URL] or engage with our services.
By using our website or services, you consent to the collection and use of your information in accordance with this policy.
2. Information We Collect
We collect different types of information depending on how you interact with us.
2.1 Personal Information You Provide to Us

Contact details: Name, email address, phone number, job title, and company name.
Business information: Information relevant to the provision of our AI consulting and cybersecurity services.
Communication data: Correspondence with us, including emails and other messages.

2.2 Information Collected Automatically
When you visit our website, we may collect:

Usage Data: Information about how you interact with our website, including pages visited, time spent on the site, browser type, and IP address.
Cookies and Tracking Technologies: We use cookies to enhance the user experience and analyse website traffic. You can manage your cookie preferences in your browser settings.

2.3 Third-Party Data
We may receive data from third-party partners, including business affiliates, analytics providers, and publicly available sources.
3. How We Use Your Information
We process your personal data to:

Provide and improve our AI consulting and cybersecurity services.
Respond to inquiries and communicate with you about our services.
Ensure compliance with legal and regulatory requirements.
Enhance website security and prevent fraudulent activities.
Conduct internal research and improve our business strategies.

We do not sell or rent your personal information to third parties.
4. Legal Basis for Processing Your Data
Under UK GDPR, we process your personal data based on:

Contractual Obligation – When processing is necessary to provide our services.
Legitimate Interest – For business operations, security, and service improvements.
Legal Compliance – When processing is required by law or regulatory obligations.
Consent – When you have given explicit consent, such as subscribing to updates.

5. Data Sharing and Disclosure
We only share personal data under the following circumstances:

Service Providers and Partners: We may share data with third-party service providers who support our operations, including IT support, analytics, and professional advisers.
Legal and Regulatory Authorities: If required by law, we may disclose personal data to regulatory bodies, government authorities, or law enforcement agencies.
Business Transfers: In the event of a business sale, merger, or acquisition, data may be transferred as part of the transaction, subject to confidentiality agreements.

6. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. These include:

Encryption and secure data storage.
Access control and authentication protocols.
Regular cybersecurity audits and risk assessments.

Despite our security measures, no system is completely secure, and we cannot guarantee absolute data security.
7. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal obligations. Retention periods depend on:

Legal and regulatory requirements.
The nature of the data and its relevance to ongoing business operations.
The necessity of data for dispute resolution and enforcement of agreements.

Once data is no longer required, we securely delete or anonymise it.
8. Your Rights Under UK GDPR
Under the UK GDPR, you have the following rights regarding your personal data:

Right to Access – You can request a copy of the personal data we hold about you.
Right to Rectification – You can request corrections to inaccurate or incomplete data.
Right to Erasure – You can request the deletion of your personal data under certain circumstances.
Right to Restrict Processing – You can request that we limit the processing of your data.
Right to Data Portability – You can request to receive your data in a structured format.
Right to Object – You can object to processing based on legitimate interests or direct marketing.
Right to Withdraw Consent – Where processing is based on consent, you can withdraw it at any time.

To exercise these rights, contact us at [insert contact email]. We will respond to your request within the legal timeframe.
9. Cookies and Tracking Technologies
Our website uses cookies to improve functionality and analyse visitor behaviour.

Essential Cookies: Required for core website functionality.
Analytics Cookies: Used to understand website usage and improve services.
Marketing Cookies: Used for targeted advertising and promotional activities.

You can control cookie settings through your browser preferences.
10. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their privacy policies before providing any personal data.
11. Updates to This Privacy Policy
We may update this Privacy Policy periodically. Any significant changes will be communicated through our website. Continued use of our services constitutes acceptance of the updated policy.
12. Contact Us
For any questions or concerns about this Privacy Policy or how we handle personal data, contact us:

Via Website form.

Accessibility Statement

Contact details: Name, email address, phone number, job title, and company name.

Business information: Information relevant to the provision of our AI consulting and cybersecurity services.

Communication data: Correspondence with us, including emails and other messages.

2.2 Information Collected Automatically When you visit our website, we may collect:

Usage Data: Information about how you interact with our website, including pages visited, time spent on the site, browser type, and IP address.

Cookies and Tracking Technologies: We use cookies to enhance the user experience and analyse website traffic. You can manage your cookie preferences in your browser settings.

2.3 Third-Party Data We may receive data from third-party partners, including business affiliates, analytics providers, and publicly available sources. 3. How We Use Your Information We process your personal data to:

Provide and improve our AI consulting and cybersecurity services.

Respond to inquiries and communicate with you about our services.

Ensure compliance with legal and regulatory requirements.

Enhance website security and prevent fraudulent activities.

Conduct internal research and improve our business strategies.

We do not sell or rent your personal information to third parties. 4. Legal Basis for Processing Your Data Under UK GDPR, we process your personal data based on:

Contractual Obligation – When processing is necessary to provide our services.

Legitimate Interest – For business operations, security, and service improvements.

Legal Compliance – When processing is required by law or regulatory obligations.

Consent – When you have given explicit consent, such as subscribing to updates.

5. Data Sharing and Disclosure We only share personal data under the following circumstances:

Service Providers and Partners: We may share data with third-party service providers who support our operations, including IT support, analytics, and professional advisers.

Legal and Regulatory Authorities: If required by law, we may disclose personal data to regulatory bodies, government authorities, or law enforcement agencies.

Business Transfers: In the event of a business sale, merger, or acquisition, data may be transferred as part of the transaction, subject to confidentiality agreements.

6. Data Security We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. These include:

Encryption and secure data storage.

Access control and authentication protocols.

Regular cybersecurity audits and risk assessments.

Despite our security measures, no system is completely secure, and we cannot guarantee absolute data security. 7. Data Retention We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal obligations. Retention periods depend on:

Legal and regulatory requirements.

The nature of the data and its relevance to ongoing business operations.

The necessity of data for dispute resolution and enforcement of agreements.

Once data is no longer required, we securely delete or anonymise it. 8. Your Rights Under UK GDPR Under the UK GDPR, you have the following rights regarding your personal data:

Right to Access – You can request a copy of the personal data we hold about you.

Right to Rectification – You can request corrections to inaccurate or incomplete data.

Right to Erasure – You can request the deletion of your personal data under certain circumstances.

Right to Restrict Processing – You can request that we limit the processing of your data.

Right to Data Portability – You can request to receive your data in a structured format.

Right to Object – You can object to processing based on legitimate interests or direct marketing.

Right to Withdraw Consent – Where processing is based on consent, you can withdraw it at any time.

To exercise these rights, contact us at [insert contact email]. We will respond to your request within the legal timeframe. 9. Cookies and Tracking Technologies Our website uses cookies to improve functionality and analyse visitor behaviour.

Essential Cookies: Required for core website functionality.

Analytics Cookies: Used to understand website usage and improve services.

Marketing Cookies: Used for targeted advertising and promotional activities.